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    Minutes of 08-01-2005 Board of Commissioners Meeting (adopted)
WAKE COUNTY BOARD OF COMMISSIONERS
MINUTES
August 1, 2005

The Wake County Board of Commissioners met in regular session Monday, August 1, 2005, at 2:00 p.m. in the Commissioners’ Meeting Room, 7th Floor, Wake County Courthouse, Raleigh, North Carolina. Members present were Commissioners Herbert H. Council, Kenneth M. Gardner, Tony Gurley, Phil Jeffreys, Betty Lou Ward, Harold H. Webb and Chairman Joe Bryan.

Also attending were the County Manager, Mr. David C. Cooke; the Deputy County Attorney, Mr. Scott Warren; and the Clerk to the Board, Ms. Gwendolyn Reynolds.

Chairman Bryan called the meeting to order.
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PLEDGE OF ALLEGIANCE
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INVOCATION
The invocation was offered by Chaplain Gene W. Moore, Chief of Chaplaincy, North Carolina Fallen Firefighters’ Foundation.
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APPROVAL OF AGENDA
Upon motion of Commissioner Webb, seconded by Commissioner Council, the Board approved the agenda as amended, with the addition of an item related to the “Long-Term Solid Waste Disposal Update.”
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APPROVAL OF MINUTES
Upon motion of Commissioner Ward, seconded by Commissioner Gardner, the Board unanimously approved the minutes of July 11, 2005.
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PRESENTATION OF CUSTOMER SERVICE AWARDS
The County has initiated a program to recognize employees who go above and beyond in providing customer service to citizens and visitors to the County. It is a quarterly recognition program and the employees may be nominated by fellow employees, supervisors and/or customers.

Chairman Bryan called on the County Manager to recognize and make presentations to the following Human Services Department employees:

Mr. Bobby Huffstetler
Mr. Wolfgang Friedrich
Ms. Carolyn Thompson
The Commissioners expressed appreciation to the employees on receiving the awards and for their commitment to customer service.
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RESOLUTION TO THE MEMORY OF
TODD ALLEN BLANCHARD
Mr. Todd Allen Blanchard, Firefighter of the Eastern Wake Fire-Rescue Department, was killed in the line of duty July 14, 2005 at a fire at Turnipseed Road and Major Slade Road in the unincorporated Knightdale area.

Chairman Bryan recognized Mr. Billy Myrick, President of the Eastern Wake Fire-Rescue Department, for introductory remarks for the viewing of a video of a portion of the memorial service to Mr. Blanchard.

Following the presentation, Commissioner Webb, a member of the Wake County Fire Commission, read aloud a resolution and upon motion of Commissioner Council, seconded by Commissioner Ward, the Board unanimously adopted the resolution as read.

Chairman Bryan presented official copies of the resolution to Mr. Myrick for distribution as outlined in the resolution.
RESOLUTION
HONORING FALLEN FIREFIGHTER
TODD ALAN BLANCHARD
LONG-TERM SOLID WASTE DISPOSAL UPDATE

County Manager David Cooke made introductory comments for the update on the County’s long-term solid waste disposal decision-making process. He stated that the decision impacts the County and the municipalities within the County and that the Managers want to recommend the best long-term, cost-effective decision. He then called on Rick Rowe of Environmental Services and Jim Reynolds, Solid Waste Management Director, to present additional information on the process.

Information was presented on the process that was agreed upon by all municipalities, the formation of the Managers’ Committee two years ago and the development of an interlocal agreement whereby the parties would work to determine the best long-term solid waste disposal solution for Wake County. A final recommendation from the Managers is expected this month and the recommendation will be presented to the elected boards during the next three months. An affirmative vote from enough partners is needed by Monday, November 14, in order to make recommendation with an expected vote by the Board of Commissioners November 21. The deadline to issue a Notice to Proceed to the Contractor is December 20, 2005 (if the Commissioners vote to move ahead with the project).

Commissioner Gardner presented information about being approached approximately eight months ago (when serving as Chairman of the Board) by a major developer with an interest in developing a regional shopping center on approximately 100 acres of the landfill site. Two weeks ago senior management of that company toured the region and indicated that they are still interested. He stated that confirmation of that interest is expected within the next two weeks. The Managers are scheduled to make a final recommendation this week, and Commissioner Gardner noted that he was bringing this information forward at this time because he did not want the news to affect bids on the landfill project and taint those numbers. The Commissioner asked that the Managers’ Committee “add this to the equation” to look at the impact of this type of development.

Mayor Dick Sears and representatives from the Town of Holly Springs presented information on the economic impact of an alternate proposal for the proposed Holly Springs landfill site (revenue stream prior to and after development of the shopping center, along with the sale of the entire site and/or 100 acres), and asked that consideration be given to the proposal from the standpoint of a business/economic development perspective.

By general consensus, the Board requested that staff provide the following information:

- costs involved with in-County versus out-of-County option.
- briefing on options for use of the North Wake Landfill and what it would look like, with the scheduled closing of the facility in 2007 The Commissioners received the information as presented.
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PUBLIC COMMENTS

The Board of Commissioners desires to hear from the public about the operations and services of Wake County Government. It is for that reason a time has been set aside for public comment during the Board’s regular meetings. A sign-up sheet is provided in the rear of the meeting room and speakers are given up to three minutes each to address the Board.

There being no names listed for comments, Chairman Bryan declared the public comment portion of the meeting closed.
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PRESENTATION OF HUMAN RESOUCES BUSINESS PLAN

The Board of Commissioners has asked that the various County departments present their business plans during regular Board meetings for information and to better inform the public about the services and operations of Wake County Government. Today, John Kuhls, Director of Human Resources, presented the business plan for Human Resources.

Mr. Kuhls presented information on the Department’s organizational structure and mission of the Department: “The Human Resources Department envisions Wake County as an employer of choice, one that provides a positive work environment and values the knowledge, talents, skills and abilities of employees as they work towards accomplishing the County’s mission. Wake County employees are the organization’s most valuable resource. Human Resources offers innovative solutions to workplace issues to optimize the workforce and support the County’s goals and objectives.”

Information was also presented on the services of the Department and highlights of those services: training and organizational development, conferences with employees and supervisors/ managers, recognition and employee appreciation programs, projects, wellness, recruitment and diversity, compensation, benefits, policies and procedures, Performance Development Management System (PDMS), employee relations and records maintenance.

Future strategies and issues were outlined and the Commissioners were made aware of a Wake County Government “Career Fair” Tuesday, August 2, at the McKimmon Conference and Training Center, Raleigh.

The Commissioners received the information as presented.
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BUDGET AMENDMENT
WORKFORCE DEVELOPMENT PROJECT ORDINANCE

The Wake and Johnston County Boards of Commissioners created the Capital Area Workforce Development Consortium in 1982. The Consortium’s Workforce Development Board is a private sector led board, in partnership with local government, which provides direction and oversight of workforce development activities for Wake and Johnston counties and administers federal and state workforce funds.
Upon motion of Commissioner Webb, seconded by Commissioner Jeffreys, the Board unanimously approved the acceptance of Workforce Development funding in the amount of $52,305 to the Workforce Development Project Ordinance with the appropriate budget revisions to increase appropriations in the Workforce Development Special Revenue Fund.
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BOARD OF ELECTIONS OFFICE
GRANT-FUNDED TECHNOLOGY UPGRADES

The North Carolina State Board of Elections has awarded the Wake County Board of Elections a grant totaling $3,650 to be used for technology upgrades. Grant funds are to be used to purchase computers, printers, telephones, faxes, scanners, and other electronic equipment that will facilitate the voter registration process and contribute to the orderly conduct of elections by the Board of Elections office.

The new technology will be compliant with the State Elections Information Management System which the Wake County Board of Elections intends to join in fiscal year 2006. The State System is an application that links all 100 counties electronically to facilitate the exchange of information not only on election night, but also for voter registration reports, maintenance and elections management.

Upon motion of Commissioner Gurley, seconded by Commissioner Ward, the Board unanimously approved receipt of funds from the State of North Carolina [Help America Vote Act (HAVA) Title I Funding Section 101] in the amount of $3,650 and approved the appropriate budget revision.
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REIMBURSEMENT AGREEMENT WITH
THE RESEARCH TRIANGLE FOUNDATION
FOR UTILITY CONSTRUCTION

In accordance with the Memorandum of Agreement executed in October 2003 between Wake County, Town of Cary and the Research Triangle Foundation, the County has responsibility for construction of all water and sewer lines necessary for the development of the Wake County portion of Research Triangle Park.

The Research Triangle Foundation is currently working with a design consultant to prepare plans for the extension of Louis Stephens Drive from Development Drive north into Durham County, providing access to Site 4 located in the Wake County portion of RTP. Credit Suisse First Boston (CSFB) is currently developing this site for their global data center. The County is requesting that certain items of work associated with the extension of approximately 1,150 feet of 12" and 8" water line along Louis Stephens Drive be included in the Foundation's roadway contract. These items of work are located within the right of way of the proposed Louis Stephens Drive project and terminate at the Durham County line.

This roadway project is partially funded by the NC Department of Transportation; therefore the project is subject to the North Carolina Statutes for competitive bidding. It is proposed that a Reimbursement Agreement be executed with the Foundation which would stipulate that the County reimburse the Foundation for engineering and construction costs associated with the water construction, and that the County reserve the right to reject all bids received for this work if the costs are determined to be unreasonable. It is estimated that the reimbursement amount for engineering and construction will not exceed $85,000. These funds will be taken from the RTP/KIT Creek element of the Capital Improvement Program.

Upon motion of Commissioner Council, seconded by Commissioner Gardner, the Board unanimously approved a Reimbursement Agreement with Research Triangle Foundation for the construction of a water line along Louis Stephens Drive to serve Site 4, in an amount not to exceed $85,000.
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ANNUAL SETTLEMENT OF REVENUE COLLECTOR

As stipulated in the North Carolina General Statute 105-373, the tax collector shall make a sworn report to the governing body of the taxing unit and make a full statement for all taxes (current and prior years) in his hands for collection for the preceding fiscal year.

Upon motion of Commissioner Jeffreys, seconded by Commissioner Gurley, the Board received the annual settlement of the Revenue Collector.
(A copy of the Annual Settlement of the Revenue Collector is made a part of the record maintained by the Clerk to the Board.)
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APPROVAL OF TAX REPORT

Upon motion of Commissioner Ward, seconded by Commissioner Webb, the Board unanimously approved the recommendations by the Tax Committee, as outlined below:

2.Wake County In-Rem Foreclosure Progress Report – June 2005
3.Value Adjustments and Special Situations: (Wake County and City of Raleigh)
4.Consideration of Requests for Adjustments, Rebates and/or Refunds of Penalties:
(Wake County and Town of Cary), (Wake County and City of Raleigh)
5.Consideration of Requests for Exemptions – Late Filed Applications: (Wake County Only), (Wake County and Town of Cary), (Wake County and Town of Knightdale), (Wake County and City of Raleigh), (Wake County and Town of Wake Forest), (Wake County and Town of Zebulon)
6.Consideration of Refund for Taxes, Interest, and Penalties: (Wake County Only), (Wake County and Town of Cary), (Wake County and Town of Morrisville), (Wake County and City of Raleigh)
7.Request for Tax Relief-Late Filed Applications: (Wake County Only), (Wake County and Town of Cary), (Wake County and Town of Fuquay-Varina), (Wake County and City of Raleigh), (Wake County and Town of Wake Forest), (Wake County and Town of Wendell), (Wake County and Town of Zebulon)
8.Rebate Details:
(Wake County and Town of Apex), (Wake County and Town of Cary), (Wake County and Town of Fuquay-Varina), (Wake County and Town of Garner), (Wake County and Town of Holly Springs), (Wake County and Town of Knightdale), (Wake County and Town of Morrisville), (Wake County and Town of Rolesville), (Wake County and Town of Wake Forest), (Wake County and Town of Wendell), (Wake County and Town of Zebulon)
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SHERIFF’S OFFICE REQUEST TO ESTABLISH
ONE NEW FULL-TIME POSITION
The Sheriff’s Office has completed the installation of a new dictation system for the Criminal Investigations Division which will allow the investigators to dictate information that can be transcribed and/or stored electronically waiting to be typed when necessary. Currently there is no staff available to transcribe this information.

Mr. Raymond Boutwell of the Sheriff’s Office stated that the Office is proposing that an investigator position be split into two administrative assistant positions to be assigned to transcribing the recordings for over fifty investigators and their supervisors. The one investigator position will be reclassified to an administrative Assistant (Band 3) with the second administrative assistant being requested. Funds for salaries and benefits for both positions are available within the Sheriff’s salary budget, and no additional funds are required.

Upon motion of Commissioner Gardner, seconded by Commissioner Jeffreys, the Board unanimously authorized one full time equivalent administrative assistant position for the Sheriff’s Office.
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APPROVAL OF WAKE COUNTY BOARD OF EDUCATION REQUEST
TO APPROPRIATE AND REALLOCATE PLAN 2004 FUNDS
On June 21, 2005, the Board of Education approved a Plan 2004 quarterly appropriation and reallocation request of $43,832,918. This request includes $36,379,796 for design and construction; $492,028 for commissioning; $100,194 for building permits; $500,000 for equipment; and $6,360,900 for program contingency.

This request was presented to the Board of Commissioners at its July 11, 2005 meeting which included a list of the projects to be funded. There were no outstanding questions.

Upon motion of Commissioner Ward, seconded by Commissioner Gardner, the Board unanimously adopted a resolution approving the request from the Board of Education to appropriate and reallocate Plan 2004 funds.
RESOLUTION 2005
APPROVING APPROPRIATION OF PLAN 2004 FUNDING
FOR SCHOOL CAPITAL BUILDING PROJECT
Adopted this the 1st day of August 2005.
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APPROVAL TO APPROPRIATE THE REMAINING PLAN OF RECORD
FOR THE PLAN 2000 PHASE OF THE
LONG-RANGE CAPITAL BUILDING PROGRAM
FOR WAKE COUNTY PUBLIC SCHOOLS
On June 21, 2005, the Board of Education approved a Plan 2000 reallocation request of $5,566,217. It is being requested that $5,566,217 be reallocated from the account for future specific project appropriations into the Longview School account. These funds will be used for construction at Longview which is scheduled to be bid August 4, 2005. The scope of work includes demolishing one classroom wing and connector and constructing new general classrooms, science classrooms and visual arts classrooms, career and technical education classrooms and business and office education classrooms. Also included in the scope of work is construction for a medical center and space for administrative and student support services. The funds will also renovate areas to improve ADA accessibility and to address outstanding deferred maintenance and modernization needs.

The Board of Commissioners received a report on this request at its July 11, 2005 meeting and there were no outstanding questions.

Upon motion of Commissioner Ward, seconded by Commissioner Council, the Board unanimously adopted a resolution approving the request from the Board of Education to appropriate the remaining Plan of Record for the Plan 2000 Phase of the Long-Range Capital Building Program for Wake County Public Schools.
RESOLUTION 2005
REALLOCATE FUNDS FOR PLAN 2000 SCHOOL CAPITAL PROJECT
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ESTABLISHMENT OF SIX FULL-TIME-EQUIVALENT POSITIONS
FOR THE WOMEN, INFANTS AND CHILDREN PROGRAM
The Supplemental Nutrition Program for Women, Infants and Children (WIC) provides nutrition assessment, individual counseling, group education and food vouchers for pregnant women, mothers of infants, and children under five years of age who have a nutrition-related health problem and income at or below 185% of poverty. Because the number of participants has grown, Wake County received $246,798 in additional recurring revenue from the state as of June 1, 2005. These funds are already included in the fiscal year 2006 adopted budget. County staff requests that these funds be used to establish six new full-time-equivalent positions. The cost of any minimal operating costs that may be associated with the new positions will be covered with existing County dollars.

1 FTE: Human Services Tech position to replace a temporary lab position created a year ago
1 FTE: to provide services during the evening and weekend hours. Upon motion of Commissioner Ward, seconded by Commissioner Gurley, the Board unanimously approved the establishment of six FTE’s for the Women, Infants and Children Program to be funded with recurring revenue from the State of North Carolina that totals $246,798 for fiscal year 2006.
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Chairman Bryan called for a five-minute recess.
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APPOINTMENTS TO ADVISORY BOARDS
Following nominations and upon motion of Commissioner Ward, seconded by Commissioner Gardner, the Board approved the following appointments including the suspension of the rules regarding the Appointments Policy and term limits as it applies to
Mr. Ray Fulghum and the Town of Zebulon Planning Board:
a. Wake County Adult Care Home Community Advisory Committee

Ms. Marjorie Morris – term expires 5-31-06
(nominated by Commissioner Gurley) b. Wake County Criminal Justice Partnership Advisory Committee

Mr. Bryan Collins, Jr. (Public Defender) – term expires 6-30-07
(nominated by Commissioner Jeffreys) c. Wake County Jury Commission

Mr. Dennis Cotton – term expires 8-31-07
(nominated by Commissioner Webb) d. Wake County Nursing Home Community Advisory Committee

Ms. Thelma C. Lennon – term expires 5-31-06
(nominated by Commissioner Webb) e. City of Raleigh Planning Commission

Two persons were nominated for the one vacancy.
Commissioner Ward nominated Dr. Erin Kuczmarski
Commissioner Jeffreys nominated Ms. Marcia Deans

The Chairman called for the vote and by a show of hands, Dr. Kuczmarski received five votes and was declared the appointee (Commissioners Bryan, Council, Gardner, Ward and Webb)

Dr. Erin Kuczmarski – term expires 6-30-07 f. Swift Creek Volunteer Fire Department, Inc. Board of Trustees Firemen’s Relief Fund

Chief Scott McCollum (primary representative) – term expires 12-31-07
Chief Mark Haraway (alternate representative) – term expires 12-31-07 g. Town of Zebulon Planning Board

Mr. Ray Fulghum – term expires 6-30-06
(nominated by Commissioner Ward)
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COMMITTEE REPORTS
Chairman Bryan announced that there were no committee reports.
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OTHER BUSINESS
Commissioner Ward brought to the Board’s attention that Mary Freeman, Executive Director of the Tammy Lynn Center, has indicated that the Center is moving forward and in conjunction with the County’s recent financial support, expressed an interest in presenting an update to the Board some time in the future.

Chairman Bryan made the following announcements: Commissioners Gardner, Ward, Webb and Chairman Bryan attended the 2005 National Association of Counties Annual Conference in July. Each of the Commissioners gave a report for public information on ideas brought back from the Conference and the efforts to improve themselves and the County. The Chairman also noted that the County received a NACo Achievement Award for the County’s on-line business program.
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There being no further business to come before the Board at this time, Chairman Bryan adjourned the meeting at 5:05 p.m., upon the motion of Commissioner Ward, seconded by Commissioner Webb and the unanimous vote of the Board.
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Respectfully submitted:

Clerk to the Board
Wake County Commissioners