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    Minutes of 08-02-2004 Board of Commissioners Meeting (adopted)
WAKE COUNTY BOARD OF COMMISSIONERS
MINUTES
August 2, 2004

The County Board of Commissioners met in regular session Monday, August 2, 2004, at 2:00 p.m. in the Commissioners’ Meeting Room, 7th Floor, Wake County Courthouse, Raleigh, North Carolina. Members present were Commissioners Joe Bryan, Herbert H. Council (by telephone), Tony Gurley, Phil Jeffreys. Betty Lou Ward, Harold H. Webb and Chairman Kenneth M. Gardner.

Also attending were the County Manager, Mr. David C. Cooke; the County Attorney, Mr. Michael R. Ferrell; and the Clerk to the Board, Ms. Gwendolyn I. Reynolds.

Chairman Gardner called the meeting to order.

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PLEDGE OF ALLEGIANCE

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INVOCATION

Commissioner Gurley offered the invocation.

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APPROVAL OF AGENDA

Upon motion of Commissioner Ward, seconded by Commissioner Jeffreys, the Board unanimously approved the agenda as revised, with the addition of a proclamation to the memory of Fire Chief Jimmy Keith.
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APPROVAL OF MINUTES

Upon motion of Commissioner Council, seconded by Commissioner Webb, the Board unanimously approved the minutes of July 12, 2004 and July 13, 2004.

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PROCLAMATION HONORING
THE MEMORY OF JIMMY KEITH

Chairman Gardner recognized Commissioner Ward to read a proclamation to the memory of Jimmy Keith, a long-time advocate of fire services throughout the County.

Following the reading of the proclamation and upon motion of Commissioner Ward, seconded by Commissioner Webb, the Board unanimously adopted the proclamation as read.
PROCLAMATION
HONORING THE MEMORY
OF JAMES “JIMMY” B. KEITH

WHEREAS, Jimmy Keith, who was a dedicated public servant, died July 29, 1004; and

WHEREAS, Jimmy Keith played a significant role in the evolution of fire services in Wake County, particularly in the Wakette Fire Insurance District; and

WHEREAS, Jimmy Keith has held numerous leadership positions in the Wake Forest Fire Department, including seventeen years as Fire Chief; and

WHEREAS, Jimmy Keith played a vital role in the improvement of fire service delivery in the Wake Forest area by the construction of Wake Forest Fire Station #2, the reduction of the fire insurance ratings in the areas served by the Wake Forest Fire Department, the implementation of programs such as Medical First Responder and Vehicle Extrication, and the initiation of 24-hour personnel to improve response times to emergencies while he was Fire chief;and

WHEREAS, Jimmy Keith had a strong belief in public service and a tireless advocate for fire services for all the citizens of Wake County, particularly the citizens of the Wake Forest area.

NOW, THEREFORE, BE IT PROCLAIMED that the Wake County Board of Commissioners hereby honors the memory of James “Jimmy” B. Keith for a life of outstanding contributions and service to improve the quality of life in Wake County.

BE IT FURTHER PROCLAIMED that this proclamation be entered into the minutes of the Wake County Board of Commissioners and that the original be presented to the family of Jimmy Keith with sincere sympathy and appreciation.

This the 2nd day of August, 2004.

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/s/Kenneth M. Gardner, Chairman
Wake County Board of Commissioners

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INTERLOCAL AGREEMENT
TO UPDATE THE HYDROLOGIC MODEL
FOR THE CAPE FEAR RIVER BASIN

The Hydrologic Model was created in 1999 through an interlocal agreement and funding. Approximately 20 percent of Wake County is in the Cape Fear River Basin, generally the area west of NC-55. Enhancement of the Model is being proposed to incorporate data from 1999-2003 period and to improve the model's functionality, mostly related to drought management. The total cost of the project is estimated at $215,000. The State of North Carolina is being asked to fund $161,250 of that cost, with the remaining $53,750 to come from the participating governments/utilities and private industries. Each funding partner is being asked to contribute funds based upon its allocation of water from the Basin.

Wake County has an allocation from Jordan Lake, primarily to serve the Research Triangle Park. Wake County’s share is calculated at $545. Funds are budget o cover this amount in the Environmental Services budget.

Upon motion of Commissioner Council, seconded by Commissioner Webb, the Board unanimously approved an interlocal agreement to update the Hydrologic Model for the Cape Fear River Basin.

(A copy of the Interlocal Agreement is made a part of these minutes and the file maintained by the Clerk to the Board.)
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APPROVAL OF AN ENHANCEMENT GRANT FROM THE NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION FOR THE
CONSTRUCTION OF A SIDEWALK IN FUQUAY-VARINA

Wake County’s Division of Housing and Community Revitalization has been working with the Town of Fuquay-Varina to install approximately 2,553 linear feet of sidewalks on McLean, Bridge, and Lawrence Streets in the Lincoln Heights community of Fuquay-Varina. The Board approved the sidewalk project in the 2003 Housing Action Plan. The Division has allocated $255,000 of Community Development Block Grant funds from prior years to this project. These funds have been committed for design, right-of-way acquisition and construction costs. The Town of Fuquay-Varina has committed an additional $20,000 and the NC Department of Transportation $47,000 for the construction of the sidewalk. These additional funds will provide the necessary resources to meet the budgeted cost of the project at $322,000.

NCDOT funding is available on a reimbursement basis, in the form of a one-time payment when construction is complete. In order to be eligible to receive these funds, the Board is being requested to approve an Enhancement Agreement.

Upon motion of Commissioner Jeffreys, seconded by Commissioner Bryan, the Board unanimously approved a revision to the Budget to allow for $67,000 in additional funding for sidewalk construction in Fuquay-Varina; and that the Chairman of the Board of Commissioners be authorized to sign documents to accept an Enhancement Grant from the NC Department of Transportation.

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APPROVAL OF PASS-THROUGH GRANT TO THE
INTERFAITH ALLIANCE, COMMUNITY RESOURCE
CONNECTION INITIATIVE

Mission Tree is a three-year Compassion Capital Fund Demonstration Program that helps start-up faith-based organizations and community-based organizations to better serve the needs of disadvantaged and impoverished citizens. Mission Tree has awarded Wake County Human Services $10,000 in non-recurring funds to support existing capacity building services. Funds must be expended by September 30, 2004.

Wake County Human Services proposes to pass the awarded funds to the Interfaith Alliance. The Alliance mobilizes faith leaders to collect, organize and maintain resource information for the purpose of connecting Wake County citizens to services that can assist them. No County match is needed to receive this funding.

Upon motion of Commissioner Ward, seconded by Commissioner Gurley, the Board unanimously approved the allocation of $10,000 to provide a pass-through grant to the Interfaith Alliance, Community Resource Connection Initiative.
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WAKE COUNTY FIVE-YEAR COMMUNITY TRANSPORTATION SERVICES PLAN
REQUEST TO RECEIVE GRANT FUNDS

The North Carolina Department of Transportation (NCDOT) requires that each county agency receiving transportation grants have a plan that governs its services. The plan must describe the services provided by the agency and the direction those services will take in the coming years. The plan must also include an objective analysis of how transportation services could be provided more efficiently and effectively in the future.

The Department of Transportation provides grant funding for each County to complete this planning process. Wake County has selected a private vendor, Wilbur Smith Associates, to provide the planning services at a total cost of $68,986. The resources to fund this study include $14,086 in user fees, representing the County's match to the $54,900 in grant funding from the NCDOT. The Plan covers the period July 1, 2004 to June 20, 2009.

Upon motion of Commissioner Bryan, seconded by Commissioner Council, the Board unanimously endorsed the receipt of grant funding from the NC Department of Transportation for the Community Transportation Services Plan.
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BUDGET AMENDMENT TO THE WORKFORCE DEVELOPMENT
PROJECT ORDINANCE FOR THE WORKFORCE INCENTIVE GRANT

The Capital Area Workforce Development Consortium is requesting the incorporation of the following funding authorizations to the Workforce Development Ordinance, Work Incentive grant:
Upon motion of Commissioner Webb, seconded by Commissioner Jeffreys, the Board unanimously approved the acceptance of the proposed Workforce Development funding in the amount of $400,000 to the Workforce Development Project Ordinance with the appropriate budget revision to increase appropriations in the Workforce Development Special Revenue Fund.
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BUDGET AMENDMENT TO THE WORKFORCE DEVELOPMENT
PROJECT ORDINANCE FOR RECEIPT OF
WORKFORCE DEVELOPMENT ACT FUNDING

The Capital Area Workforce Development Consortium is requesting the incorporation of the following funding authorizations to the Workforce Development Ordinance, totaling $915,107:
Upon motion of Commissioner Gurley, seconded by Commissioner Ward, the Board unanimously approved the acceptance of Workforce Development funding in the amount of $915,107 to the Workforce Development Project Ordinance with the appropriate budget revision to increase appropriations in the Workforce Development Special Revenue Fund.
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ANNUAL SETTLEMENT OF REVENUE COLLECTOR

North Carolina General Statute 105-373 stipulates that the tax collector shall make a sworn report to the governing body of the taxing unit and make a full statement for all taxes in his hands for collection for the preceding fiscal year. In the settlement the revenue collector should be charged with all sums representing taxes for the year deposited by him to the credit of the taxing unit, and credited with releases allowed by the governing body.

Upon motion of Commissioner Council, seconded by Commissioner Bryan, the Board unanimously approved the acceptance of the annual settlement of the revenue collector and that the settlement be entered into the minutes of the Board of County Commissioners.

(A copy of the settlement is made a part of these minutes and the file maintained by the Clerk to the Board.)
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TAX REPORT

Upon motion of Commissioner Jeffreys, seconded by Commissioner Webb, the Board accepted and unanimously approved the recommendations of the Tax Committee, as follows:

1. Report of Collections - Wake County - June 2004

2. Wake County In-Rem Foreclosure Progress Report - Wake County Only - June 2004

3. Value Adjustments and Special Situations: (Wake County and City of Raleigh)

4. Consideration of Requests for Adjustments, Rebates and/or Refunds of Penalties: (Wake County Only), Wake County and Town of Apex), (Wake County and Town of Cary), (Wake County and Town of Morrisville), (Wake County and City of Raleigh)

5. Consideration of Requests for Exemptions-Late Filed Applications: (Wake County Only), (Wake County and City of Raleigh)

6. Request for Tax Relief, Late-Filed Applications: (Wake County Only), (Wake County and Town of Cary), (Wake County and Town of Knightdale), (Wake County and City of Raleigh), (Wake County and Town of Wake Forest)

7. Consideration of Refund for Taxes, Interest and Penalties: (Wake County Only), (Wake County and City of Raleigh), (Wake County and Town of Apex), (Wake County and Town of Cary), (Wake County and Town of Garner), (Wake County and Town of Morrisville), (Wake County and Town of Wake Forest)

8. Consideration of Release of Penalties and Interest for Wake County Prepared Food and Beverages Taxes: (Wake County Only)

9. Value Adjustments and Special Situations: (Wake County and City of Raleigh)

10. Rebate Details: (Wake County and Town of Apex), (Wake County and Town of Cary), (Wake County and Town of Fuquay-Varina), (Wake County and Town of Garner), (Wake County and Town of Holly Springs), (Wake County and Town of Knightdale), (Wake County and Town of Morrisville), (Wake County and Town of Rolesville), (Wake County and Town of Wake Forest), (Wake County and Town of Wendell), (Wake County and Town of Zebulon)
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HISTORIC OAK VIEW COUNTY PARK
AMERICAN ASSOCIATION OF MUSEUMS
ACCREDITATION SUPPORT RESOLUTION

The Board of Commissioners is being asked to approve a resolution supporting Historic Oak View County Park’s effort to receive national accreditation from the American Association of Museums, Accreditation is an important step for Historic Oak View in fulfilling its stated mission to interpret the agricultural heritage and rural farm life of North Carolina through educational program, special events, and exhibits and providing cultural enrichment and passive recreational opportunities for visitors.

Accreditation from the American Association of Museums has not budgetary impact on Historic Oak View County Park or Wake County.

Mr. Troy Burton, Historic Oak View Manager, was recognized to comment on the accreditation process and to request adoption of the resolution. He also commented on an upcoming exhibit, America's Fairs: Educating Communities.

Upon motion of Commissioner Ward, seconded by Commissioner Webb, the Board unanimously adopted a resolution recognizing Historic Oak View County Park as a fixture in the educational and cultural life of Wake County.

RESOLUTION
RECOGNIZING HISTORIC OAK VIEW
COUNTY PARK AS A FIXTURE I THE EDUCATIONAL
AND CULTURAL LIFE OF WAKE COUNTY, NORTH CAROLINA

WHEREAS, Historic Oak View has been in existence on or before February 5th, 1990 when the County of Wake formally established an Oak View Steering Committee; and

WHEREAS, Wake County assumed primary responsibility for the operation of Historic Oak View, and the county owns all of the property in or about the Museum consisting of, but not limited to objects of art, curios, artifacts, antiques and other memorabilia; and

WHEREAS, though the budget process of fiscal year 1994-1995 Wake County Parks, Recreation and Open Space assumed active management of Historic Oak View County Park and opened it to the public seven days a week, 361 days out of the year; and

WHEREAS, Wake County provides the annual budget appropriation of Historic Oak View County Park, recently in the amount of $199,001; and

WHEREAS, The Wake County Board of Commissioners appoint the 22 members of the Oak View Advisory Board, and advisory board to the Museum; and

WHEREAS, the existence of Historic Oak View County Park for the past 15 years and the county’s commitment and support thereto demonstrates the importance, vitality, and sustainability of Oak View as an integral fixture in the educational and cultural life of the community; and

WHEREAS, Historic Oak View County Park is under the full-time direction of a professionally competent staff.

NOW, THEREFORE, BE IT RESOLVED that the Wake County Board of Commissioners do hereby recognize:

1. That Historic Oak View County Park is an integral fixture in the educational and cultural life of Wake County, North Carolina.

2. That Wake County Government supports Historic Oak View County Park’s mission of interpreting the agricultural heritage and rural farm life of North Carolina through educational programs, special events, and exhibits and provides cultural enrichment and passive recreation opportunities for visitors.

3. That the accreditation of Historic Oak View County Park by the American Association of Museums is highly recommended.
4. That this resolution shall take effect immediately upon its adoption.
Adopted this the 2nd day of August 2004.
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/s/Kenneth M. Gardner, Chairman
Wake County Board of Commissioners

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RESOLUTIONS INTRODUCING BOND ORDERS FOR
GENERAL OBLIGATION BONDS FOR WAKE TECHNICAL COMMUNITY COLLEGE
AND OPEN SPACE AND APPROVAL OF RESOLUTIONS SCHEDULING
A PUBLIC HEARING ON THE ABOVE GENERAL OBLIGATION BONDS
AND AUTHORIZATION TO PUBLISH A NOTICE OF THE PUBLIC HEARING
AS REQUIRED BY THE LOCAL GOVERNMENT BOND ACT

Chairman Gardner recognized Melinda Cannady, County Finance Director, to comment on the process to place two separate referendums (General Obligation Bonds for Wake Technical Community College for $40,000,000 and Open Space for $25,000,000) on the November 2004 ballot. Today the Board is being asked to receive the Bond Order for the above referendums, schedule a public hearing to allow public comment on the bond orders and authorize publication of the public hearing.

Chairman Gardner introduced the following order authorizing bonds which was read:

ORDER AUTHORIZING
$26,000,000 GENERAL OBLIGATION OPEN SPACE BONDS

BE IT ORDERED by the Board of Commissioners for the County of Wake, North Carolina:

1. That, pursuant to The Local Government Bond Act, as amended, the County of Wake, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof, to issue General Obligation Open Space Bonds in an aggregate principal amount not exceeding $26,000,000 (the “Open Space Bonds”), for the purpose of providing funds, together with any other available funds, to finance, in part, the acquisition of real property by the County and the improvement of such real property or any other County-owned real property for the conservation of open space, the protection of water quality, wildlife habitats, scenic areas and natural areas suitable for recreational or other public uses in Wake County. (the “Open Space Project”).

2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said Open Space Bonds.

3. That a sworn statement of the debt of said County shall be filed with the Clerk to the Board of Commissioners and be open to public inspection.

4. That this order shall take effect when approved by the voters of said County at a referendum as provided in The Local Government Bond Act, as amended.

5. The Board hereby declares that it reasonably expects to make certain capital expenditures for the Open Space Project and to reimburse such expenditures out of the proceeds of the Open Space Bonds, up to a maximum amount of $26,000,000. This resolution is intended to be a declaration of official intent under Treas. Reg. 1.150-2.

The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon.

Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the Board, the sworn statement of debt as so required.

Thereupon the order entitled: “ORDER AUTHORIZING $26,000,000 GENERAL OBLIGATION OPEN SPACE BONDS” was passed on first reading.

On motion duly made by Commissioner Bryan, seconded by Commissioner Ward and unanimously carried, the Board of Commissioners ratified and approved the filing of an application on behalf of the County for approval by the Local Government Commission of the issuance of said Open Space Bonds.

On motion duly made by Commissioner Bryan, seconded by Commissioner Ward and unanimously carried, the Board fixed 2:00 P.M., August 16, 2004, in the Commissioners’ Meeting Room in the Wake County Courthouse in Raleigh, North Carolina, as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement giving notice of said hearing as required by The Local Government Bond Act, as amended, once in The News & Observer not later than the sixth day before said date.
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ORDER AUTHORIZING $40,000,000
GENERAL OBLIGATION WAKE TECHNICAL COMMUNITY COLLEGE BONDS

BE IT ORDERED by the Board of Commissioners for the County of Wake, North Carolina:

1. That, pursuant to The Local Government Bond Act, as amended, the County of Wake, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof, to issue General Obligation Wake Technical Community College Bonds in an aggregate principal amount not exceeding $40,000,000 (the “Wake Tech Bonds”), for the purpose of providing funds, together with any other available funds, to finance, in part, the acquisition, construction, installation and equipping of modifications, renovations, additions, improvements and extensions to existing facilities and/or one or more new buildings or other educational facilities for Wake Technical Community College including, without limitation, the acquisition of land, easements and rights-of-way therefor in Wake County (the “Wake Tech Project”).

2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said Wake Tech Bonds.

3. That a sworn statement of the debt of said County shall be filed with the Clerk to the Board of Commissioners and be open to public inspection.
4. That this order shall take effect when approved by the voters of said County at a referendum as provided in The Local Government Bond Act, as amended.

5. The Board hereby declares that it reasonably expects to make certain capital expenditures for the Wake Tech Project and to reimburse such expenditures out of the proceeds of the Wake Tech Bonds, up to a maximum amount of $40,000,000. This resolution is intended to be a declaration of official intent under Treas. Reg. 1.150-2.

The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The. Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon.

Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the Board, the sworn statement of debt as so required.

Thereupon the order entitled: “ORDER AUTHORIZING $40,000,000 GENERAL OBLIGATION WAKE TECHNICAL COMMUNITY COLLEGE BONDS” was passed on first reading.

On motion duly made by Commissioner Bryan, seconded by Commissioner Ward and unanimously carried, the Board of Commissioners ratified and approved the filing of an application on behalf of the County for approval by the Local Government Commission of the issuance of said Wake Tech Bonds.

On motion duly made by Commissioner Bryan, seconded by Commissioner Ward and unanimously carried, the Board fixed 2:00 P.M., August 16, 2004, in the Commissioners’ Meeting Room in the Wake County Courthouse in Raleigh, North Carolina, as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement giving notice of said hearing as required by The Local Government Bond Act, as amended, once in The News & Observer not later than the sixth day before said date.
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NOTICE OF PUBLIC HEARING AND
ORDER AUTHORIZING
$26,000,000 GENERAL OBLIGATION OPEN SPACE BONDS

BE IT ORDERED by the Board of Commissioners for the County of Wake, North Carolina:

1. That, pursuant to The Local Government Bond Act, as amended, the County of Wake, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof~ to issue General Obligation Open Space Bonds in an aggregate principal amount not exceeding $26,000,000, for the purpose of providing funds, together with any other available funds, to finance, in part, the acquisition of real property by the County and the improvement of such real property or any other County-owned real property for the conservation of open space, the protection of water quality, wildlife habitats, scenic areas and natural areas suitable for recreational or other public uses in Wake County.

2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said Open Space Bonds.

3. That a sworn statement of the debt of said County shall be filed with the Clerk to the Board of Commissioners and be open to public inspection.

4. That this order shall take effect when approved by the voters of said County at a referendum as provided in The Local Government Bond Act, as amended.

The foregoing order has been introduced and a sworn statement of debt has been filed under The Local Government Bond Act showing the appraised value of the County of Wake, North Carolina, to be $70,960,000,000 and the net debt thereof, including the proposed bonds, to be $1,422,523,595. A tax will be levied to pay the principal of and interest on the bonds if they are issued. Anyone who wishes to be heard on the questions of the validity of the bond order and the advisability of issuing the bonds may appear at a public hearing or an adjournment thereof to be held by the Board of Commissioners of said County at its regular meeting at 2:00 p.m. on August 16, 2004 in the Commissioners’ Meeting Room in the Wake County Courthouse in Raleigh, North Carolina,

Gwendolyn I. Reynolds
Clerk to the Board of Commissioners
Wake County, North Carolina
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NOTICE OF PUBLIC HEARING AND
ORDER AUTHORIZING
$40,000,000 GENERAL OBLIGATION
WAKE TECHNICAL COMMUNITY COLLEGE BONDS

BE IT ORDERED by the Board of Commissioners for the County of Wake, North Carolina:

1. That, pursuant to The Local Government Bond Act, as amended, the County of Wake, North Carolina, is hereby authorized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof, to issue General Obligation Wake Technical Community College Bonds in an aggregate principal amount not exceeding $40,000,000, for the purpose of providing funds, together with any other available funds, for (i) financing, in part, the acquisition, construction, installation and equipping of modifications, renovations, additions, improvements and extensions to existing facilities and/or one or more new buildings or other educational facilities for Wake Technical Community College including, without limitation, the acquisition of land, easements and rights-of-way therefor in Wake County and (ii) paying expenses related thereto.

2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said Wake Technical Community College Bonds.

3. That a sworn statement of the debt of said County shall be filed with the Clerk to the Board of Commissioners and is open to public inspection.

4. That this order shall take effect when approved by the voters of said County at a referendum as provided in The Local Government Bond Act, as amended.

The foregoing order has been introduced and a sworn statement of debt has been filed under The Local Government Bond Act showing the appraised value of the County of Wake, North Carolina, to be $70,960,000,000 and the net debt thereof, including the proposed bonds, to be $1,422,523,595. A tax will be levied to pay the principal of and interest on the bonds if they are issued. Anyone who wishes to be heard on the questions of the validity of the bond order and the advisability of issuing the bonds may appear at a public hearing or an adjournment thereof to be held by the Board of Commissioners of said County at its regular meeting at 2:00 p.m. on August 16, 2004 in the Commissioners’ Meeting Room in the Wake County Courthouse in Raleigh, North Carolina,

Gwendolyn I. Reynolds
Clerk to the Board of Commissioners
Wake County, North Carolina
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REPORT ON REQUEST FROM WAKE COUNTY
BOARD OF EDUCATION TO APPROPRIATE
PLAN 2004 FUNDS

The Board of Education is requesting its quarterly funding of $27,522,172 which includes $3,613,828 for design, $18,308,530 for construction, and $5,599,814 of program contingency, commissioning, replacements, systemwides and permits. This appropriation will cover projects from September through November.

The Program Contingency portion of the request totals $2,254,038. Of this amount $1,312,564 is for Panther Creek High and $941,474 is for Broughton High for completion of the Holliday Gymnasium. Due to increases in the cost of steel and concrete, there will be additional construction costs beyond amounts currently appropriated that require the use of program contingency.

Commissioning for Holly Springs High will allow for the testing of mechanical systems as the construction of the school progresses to ensure that issues will be detected early enough to identify sources of the problems as well as to hold contractors responsible for correction within project deadlines.

The Board received the report on the request from the Board of Education to appropriate Plan 2004 funds. There were no outstanding questions and the request will be placed on the August 16, 2004 consent agenda.
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REPORT ON REQUEST FROM WAKE COUNTY
BOARD OF EDUCATION TO RE-ALLOCATE PLAN 2000 FUNDS

The Knightdale High School is nearing completion and is scheduled to open for the 2004-2005 year. While $39,860,845 of Plan 2000 funds was originally appropriated to Knightdale High, the amount of $7,136,192 has been transferred out of the project due to a favorable bid environment and the use of State bond funding from closed projects.

Cost of renovations at Daniels Middle is estimated to exceed the budget due to problems encountered with asbestos abatement. It has been projected that additional savings in the Knightdale High project will be sufficient to cover the asbestos problems at Daniels Middle.

The Wake County Board of Education is requesting reallocations of Plan 2000 funds in the amount of $150,000.

The Commissioners received the report from the Board of Education. There were no outstanding questions and the request will be placed on the August 16, 2004 consent agenda.

Mr. Don Haydon of Wake County Public Schools indicated that staff would follow-up regarding Commissioner Bryan's concerns about landscaping and erosion-type issues at Knightdale High School.

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AWARD OF CONTRACT FOR SCHOOL RECYCLING PROGRAM

For the past six months the Solid Waste Management Division has partnered with the Wake County Public School System, the City of Raleigh, and the Town of Cary to test different operational and educational recycling ideas at fifteen Wake County schools. The purpose was to determine the most efficient way to recycle paper in the schools and to help schools solve problems caused by the current igloo recycling system for the collection of glass, aluminum cans, plastic bottles and paper. The results of the pilot have shown that services can be increased, costs reduced and partnerships utilized with other organizations by phasing out the igloo recycling program and implementing an internal paper collection system in the schools.

New roll cart recycling containers will be phased into every Wake County Public School by fiscal year 2007. In the interim, an igloo for recycling paper will remain at the 38 existing sites, as will the N&O carts for their product stewardship newspaper recycling program. The igloos for glass, aluminum cans and plastic bottles will be removed as of September 1, 2004. Signs are being placed at igloo sites this month to notify citizens about the change and direct them to alternate recycling locations. Additional public information materials will be produced in coming months to include media notification and advertising.

The County issued a Request For Proposals May 11, 2004, and received four proposals. Staff reviewed the requests and recommend Paper Stock Dealers of Raleigh.

Mr. Jim Reynolds, Solid Waste Management Director, presented information on the program, the promotional and educational component, projected costs, cost reductions under the new contract and the partnership with the schools.

Upon motion of Commissioner Bryan, seconded by Commissioner Gurley, the Board unanimously approved award of a five-year school recycling contract in the amount of $356,222 to Paper Stock Dealers of Raleigh, NC, for collection of recyclable paper from Wake County Public Schools.

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UPDATE ON THE MANAGERS' SOLID WASTE COMMITTEE FOR
LONG-TERM DISPOSAL OPTIONS

Chairman Gardner recognized Mr. Jim Reynolds, Solid Waste Management Director, to present information on long-term solid waste disposal options. Mr. Reynolds stated that with the North Wake Landfill expected to reach capacity in late 2007, the County and all twelve municipal partners have agreed to collaborate and conduct an evaluation to consider a range of options ensuring twenty-five years of disposal for all Wake County residents, in both unincorporated areas and municipalities. An interlocal agreement was adopted in the fall of 2003 outlining the disposal options and the process to collectively decide the best course of action to guarantee long-term disposal. The agreement also includes the intent to develop additional agreements to implement that chosen course of action.

Request for Proposals have been issued and are due this month. These proposals can be categorized into two basic service approaches: 1) hauling waste out of the County to private landfills; and 2) private companies operating the new South Wake Landfill through various potential service contracts with the County.

In addition, Mr. Reynolds reported that County staff is preparing a cost estimate for the "lost opportunity cost" if the new South Wake Landfill site is developed as a landfill instead of another beneficial use. This data will be used to evaluate various uses of the property so that the Managers' Committee can recommend a most favorable long-term disposal option.

Chairman Gardner reminded the Commissioners that the RFP includes a "no contact clause" where representatives of competing waste firms are not to discuss this project with any manager, solid waste staff member, or elected official from any of the participating jurisdictions. Failure to restrict contact is grounds for rejection of the offending firm's proposal.

Following a brief question/answer period, the Commissioners received the update as presented.
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PUBLIC COMMENTS

The Board of Commissioners desires to hear from the public about the services and operations of Wake County government. It is for that reason a time certain (3:00 p.m.) has been set aside for public comment.

Chairman Gardner announced that there were no names listed to appear before the Board. He then closed the public comment portion of the meeting
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BRASSFIELD/HONEYCUTT ROAD SIDEWALK PROJECT

Approximately ten years ago, Wake County first proposed sidewalks to serve Brassfield Road Elementary School from surrounding neighborhoods as part of its local transportation improvements program request through the Capital Area Metropolitan Planning Organization and the NC Department of Transportation. Sidewalks serving this and other schools located in unincorporated areas of the County have continued to be part of the County's transportation improvements requests. This project is included in the pedestrian and bicycle element of the Wake County Transportation Plan.

In August 2003, the NCDOT awarded Wake County $100,000 toward the development of the pedestrian related improvements on Brassfield Road and Honeycutt Road. The planned improvements are intended to provide sidewalks that will connect nearby neighborhoods to the elementary school. In January 2004, the Board of Commissioners authorized staff to proceed with entering into an agreement with NCDOT for the $100,000 grant. The funding is to be used for all costs associated with the project including surveying, design and construction.

This past April, the County secured the services of CLH Design to perform the survey and design of the proposed sidewalks. The original scope of the sidewalks included 6,000LF of concrete sidewalk. One segment begins at Trappers Creek and extends north on Honeycutt Road to Coachman's Way, the other segment starts at the elementary school and extends east on Brassfield Road to Anna Brook Lane. It was originally intended that the proposed sidewalk would fit in the existing right of way. At the completion of initial survey and design states, it was determined that permanent easements would need to be acquired for the sidewalk.

In June, County staff held a community meeting in the area to provide information on the project and to determine their response to the County's need for easements from property owners. The response was mixed with several property owners in strong opposition to conveying easements for the sidewalk. Following the meeting, and knowing that the $100,000 grant would not cover the entire original scope of the project and easement acquisition, staff performed an analysis to determine what part of the project scope was most feasible.

Staff recommends a revised project scope that eliminates the acquisition of easements where there is opposition and brings the project to within the $100,000 grant. The new scope is approximately 3,000LF and includes one segment starting at the elementary school and extending south on Honeycutt Road to Trappers Creek and the other segment beginning at the school and extending east on Brassfield Road to Mill Pine Drive.

The Commissioners viewed maps outlining locations (original and revised scope) of the proposed sidewalk project, and discussed the use of asphalt versus concrete, timeframe for use of grant dollars, communication with residents and the availability of additional grant dollars.

Following discussion, Commissioner Ward moved that the sidewalk project be referred back to staff to explore options and opportunities discussed at today's meeting and to c consider involvement of interested parties and people in the community. The motion was seconded by Commissioner Webb.

Following further discussion, the motion and second was withdrawn.

Commissioner Council them moved that approval be given to staff recommendation and that staff be directed to look at the option of asphalt with NCDOT and to move forward with assessing the neighborhood's desire to extend the sidewalk, and to also look a the possibility of additional grant dollars from NCDOT. The motion was seconded by Commissioner Ward and was unanimously approved.
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AGREEMENT WITH BELLSOUTH LONG DISTANCE TO PROVIDE
BOTH LONG DISTANCE SERVICE AND DEDICATED CIRCUIT SERVICES

In 2003 Wake County investigated options for reducing long distance service costs for County office telephones. It was determined that costs could be reduced by switching from the incumbent carrier, AT&T to BellSouth Long Distance and the County entered into a one-year agreement.

Also in 2003, the County also invested options for the provision of a dedicated, point-to-point circuit between Raleigh and Charlotte to provide connectivity between the County's emergency disaster recovery facility located in the Swinburne building and the County's off-site disaster recovery facility provided by SunGard in Charlotte as part of the County's Disaster Recovery Plan. The circuit will be used to carry data traffic between the two facilities in the event of a disaster.

The County has used BellSouth for the past twelve months for both long distance and dedicated Disaster Recovery circuit. County staff has negotiated improved pricing for both services and recommends that the County enter into a two-year agreement that will provide an estimated annual savings of $6,240 over the current one-year agreements.

Upon motion of Commissioner Ward, seconded by Commissioner Webb, the Board unanimously approved a two-year agreement with BellSouth Long Distance to provide long distance and dedicated circuit services for all County office telephones and a dedicated circuit between the County's disaster recovery emergency site located in the Swinburne Building and the County's off-site disaster recovery vendor's facility in Charlotte; and approved authorizing the County Manager to execute a contract on behalf of Wake County for these services.

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REVISIONS TO THE WAKE COUNTY COMPENSATION & CLASSIFICATION PLAN

Wake County's Compensation and Classification Plan is monitored on an on-going basis to assure that salaries remain competitive and that job classes appropriately reflect the types and levels of work performed by employees. On an annual or as needed, any resulting changes to the Plan are recommended to the Board of Commissioners for approval.

Staff recently concluded a countywide compensation and classification study. This study was conducted with the assistance of the Waters Consulting Group of Dallas, Texas. A primary goal of the study was to ensure the County remains competitive in the marketplace. The last countywide study was completed in 1996 with the assistance of William M. Mercer, Inc.

The current study involved the completion of a Position Description Questionnaire (PDQ) by every employee with review and approval by departmental supervisors. These PDQ's were analyzed and reviewed by the Waters Group and Human Resources develop accurate descriptions for each classification and assigned each individual employee to the proper classification. Additionally, the Waters Group conducted market-based salary surveys with over 40 benchmark organizations, including local government organizations and private sector organization data. This information was used to develop the new market competitive compensation framework, which resulted in the proposed exempt and non-exempt salary structures.

Mr. John Kuhls, Human Resources Director, presented information on the Plan and presented the following recommendations for approval which included abolishment or creation of classifications as well as those classifications that will experience band movement:

a) Approve the proposed salary/classification structures effective August 16, 2004 (Non-exempt bands 1-10; Exempt bands 26-37)

b) Bring all employees below the new minimums up to the new minimums effective August 16, 2004 (152 employees; cost of $95,000)

c) Implement salary adjustments to ease compression based on time in position, satisfactory performance scores over the last five years and current position in band (Estimated 240-260 employees; cost of $300,000)

d) On-going administration There was much discussion about the proposed downgrades and reductions of an employee's earning potential and the salary survey and data analysis process. Commissioner Council commented for the record his support of the proposal in its entirety except as it applies to employee downgrades and the effect on future earnings potential; that it is a morale issue and over time as these employees retire or attrition occurs, the positions could then be downgraded as proposed.

Following discussion, Commissioner Bryan moved adoption of the salary schedule (Compensation and Classification Plan) as proposed, effective August 16, 2004, and that staff be directed to implement it in such a way that no individual's salary potential will be less after the day of implementation than it was prior to the date of implementation. Commissioner Ward seconded the motion.

Chairman Gardner recognized Commissioner Jeffreys who asked that the record show his opposition to the study and recommendations, that in his opinion the survey was flawed and did not measure every class or position by the same yardstick. He also asked that the record show his opposition to the proposed tow-tier pay system.

Chairman Gardner then called for the vote. The motion passed with all Commissioners voting aye, except Commissioner Jeffreys who voted nay.

At this time, Commissioner Gurley commented on full-time temporary employees not being included in the study (only position description process) or recommendations. He then suggested and it was the consensus of the Board, that at some point in the near future the Board consider adoption of a policy to the effect that any employee working in a full-time position in Wake County be transferred from a temporary to a permanent employee status if they have worked in that position for over a year.
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APPOINTMENTS

Following nominations and upon motion of Commissioner Council, seconded by Commissioner Webb, the Board approved the following appointments including suspending the rules re the Appointments Policy and term limits as it applies to Ms. Pfeiffer’s appointment to the Raleigh Housing Appeals Board:

a. Wake County Board of Adjustment

The roll call vote was as follows:

b. Wake County Board of Human Services


c. Wake County Criminal Justice Partnership Advisory Committee


d. Wake County Nursing Home Community Advisory Committee


e. Wake County Economic Development Commission
f. Wake County Fire Commission

g. Juvenile Crime Prevention Council

h. City of Raleigh Housing Appeals
i. Zebulon Planning and Zoning Board
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COMMITTEE REPORTS

Commissioner Webb, Chairman of the Public Safety Committee, reported that Committee members had been contacted about an upcoming meeting to consider the County's Noise Ordinance. The Commissioners will be notified of the date and time.
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OTHER BUSINESS

Chairman Gardner commented on the groundbreaking for the new Wake Technical Community College campus in July. He noted that this new campus will provide even more opportunities for training in Wake County and when completed will handle an additional 100,000 students. The Chairman noted that it was a very warm day and he wanted to apologize again for forgetting to acknowledge certain Commissioners attending the event.
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The Chairman brought to the Board's attention the emergency preparedness drill Saturday July 31, 2004, conducted by Wake County Emergency Management. He commented on the success of the 15-agency coordinated exercise, the use of the new 800 MHz system and the need for various government, healthcare and other agencies to work together to increase capacity to handle major incidents.

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There being no further business to come before the Board at this time, Chairman Gardner adjourned the meeting at 4:45 p.m., upon the motion of Commissioner Jeffreys, seconded by Commissioner Webb and the unanimous vote of the Board.
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Respectfully submitted:
Gwen Reynolds
Clerk to the Board